Medical Data Entry Services

Assisting healthcare, insurance, and data firms with accurate clinical data entry solutions

We streamline healthcare processes with complete data entry support

Healthcare firms struggle with maintaining data consistency across different EHR (electronic health records), HIS (hospital information system), and clinical and administration systems. Managing large data volumes, disparate entries, integration gaps, and frequent changes while keeping the data secure and compliant with necessary regulations can claim substantial time, effort, and resources. Medical organizations can overcome this hurdle by outsourcing medical data entry services to SunTec Data.

We handle the time-consuming task of locating, retrieving, cleaning, and organizing data into a coherent database. Our medical data entry experts digitize data from various sources, including health records, appointments, prescriptions, billing, diagnosis, claims, and other forms and documents. With a team of data professionals and state-of-the-art infrastructure, we are equipped to handle any data complexity within a short time and with 100% accuracy.

Case study

Patient demographics data entry for an insurance company

The client (a US-based insurance firm) faced challenges managing patient data in their medical billing system. We assigned a team of eight resources to this project. The team curated data from the provided sources, aggregated verified patient demographic information, and entered data into the client’s medical billing system. The client was able to streamline their claim settlement process and has since established a remote team of fifteen data entry professionals in association with us.

Experienced resource

Data security is at the core of our services

We have set up stringent data security practices and policies to prevent unauthorized access, inappropriate data usage, or vulnerabilities that may put your data at risk. Our organization is ISO 27001:2013 certified for information security. We sign NDAs (Non-disclosure agreements) for every project. And, with dedicated project managers, we ensure supervised data processing within a secure facility.

Client's speak

"We are already seeing great improvements in our operations."

Working with SunTec Data has been an amazing experience so far and the clinical data entry services we have received save us lots of time. Our journey with this team has been rather smooth, and we are already seeing great improvements in our operations.

Jose Davis, Health Director, US

We cover end-to-end healthcare data entry requirements

Hand over your database maintenance challenges to us and free yourself to focus on key operations. SunTec Data provides a comprehensive range of medical data entry services designed to deliver accurate and efficient outcomes in a short turnaround time.

Patient demographic data entry

Improve claim processing accuracy and reduce claim denial possibilities with our patient demographic data entry services. We collect and validate every patient's details, including name, age, medical history, address, gender, contact number, date of birth, insurance details, etc., and create a consolidated dataset.

Account receivable data entry

To focus on quality, our team carefully goes through account receivable statements and transfers that data into your database while ensuring accurate medical coding. Existing data fields are also validated to eliminate incorrect entries, thus reducing the overall occurrences of claim denials.

Charge entry services

Error-free change entry ensures accurate recordkeeping, reduces claim denial occurrences, and increases reporting efficiency. As a part of charge entry services, we enter valid medical billing information such as patient information, health history, payment plan, date of diagnosis, and other details into your medical billing system or database with complete accuracy.

Insurance data entry

Our team can collect and digitize data from multiple insurance-related sources, like payments, filing, audits, record keeping, reimbursements, and others. We can further compile this data to form a consolidated database with correct and up-to-date information. Our experts check that the insurance data is filed categorically, and validated for accuracy before final delivery.

Medial data sources and documents we cover

Our data collection experts implement reliable ways to help organizations in elevating and accentuating business growth, impact, and performance:

  • Clinical & healthcare records
  • Medication detail records
  • Patient chart information
  • Medical billing data entry
  • Medical claims data entry
  • Account details
  • Charge data entry
  • Lab report and data records
  • Handwritten or printed documents
  • Payment posting
  • Surgical treatment records
  • Medical insurance claim forms
  • Appointment and booking information

Our healthcare data entry process

1. Receive client files as soft copies or images

2. Capture required medical data from the files

3. Sort and classify the data to be entered

4. Store data into the client specified format

5.Analyze quality & ensure 99.99% accuracy

6.Data Delivery through encrypted means

Why outsource medical data entry services to SunTec Data?

With 20+ years of experience and diverse data management experience, we are equipped to deliver specialized data entry services while easily adhering to every requirement. Our team of data experts and healthcare professionals utilize their know-how to streamline clean and reliable data flow, allowing you to render better patient care and improve operational efficiency. Our expertise covers data extraction, processing, treatment, archiving, and formatting of different types of healthcare records.

Here’s what sets us apart-

Multi-level quality check

Our QA team rigorously check for errors before delivery & ensure that the final output is error-free & accurate.

Adherence to data regulations and guidelines

While performing data entry tasks, we adhere to all the data regulations and guidelines provided by the client.

Certified data entry professionals

Our team comprises certified & experienced data professionals who can effectively handle your data entry tasks.

Competitive pricing and affordable rates

We are committed to providing our clients with quality data entry services at the most competitive prices.

Quick turnaround time

Irrespective of your healthcare data volume & complexity, we provide a quick TAT & deliver projects on time.

Flexible hiring models

You can hire our data entry experts on an hourly, monthly or fixed project basis, depending on your needs.

Let our medical data entry experts handle your data challenges

Redirect your focus on key operations, like patient care, claim management, or reporting while our team of healthcare and data SMEs takes care of your data challenges. To hire our medical data entry company or request a free trial, write to us at

Frequently asked questions: Healthcare data entry services

We offer several ways for clients to share necessary paperwork and documents securely, such as
  • via encrypted emails,
  • scanning and uploading documents to an encrypted server, or
  • providing authorization to our team to access your data management system

Our data entry services let your team operate more efficiently, reduce administrative workload, and minimize overhead costs.
  • Accurate and organized data management
  • Better quality of care to patients
  • Saving a lot of time by getting rid of data handling procedures
  • Enhanced security for the documents
  • Easily accessible digital records
  • Regulatory compliant data
  • Increased data storage capacity

Yes. We understand that trust is a key aspect of a business. So, we offer a free, no-obligation data entry trial on a sample dataset. This demo is NDA-protected, so you can rest assured that your data will stay secure.

Yes, we carefully update all the patient's details and information into Electronic Medical Records (EMR), Electronic Health Records (EHR), or Hospital Information Systems (HIS).