Error-proof your AI-processed invoice data to make it 100% accurate and payment-ready with our expert-led invoice data validation service
Businesses today heavily rely on advanced invoice automation systems to streamline their accounts payable processes. These tools bring immense value by extracting, matching, and processing invoice data at scale, handling nearly 90% of the workload with speed and consistency. But it’s in the remaining 10% where costly errors often slip through—duplicates, mismatches, misreads, and exceptions that automation simply can’t resolve. These overlooked issues lead to payment errors, compliance violations, and audit risks, costing businesses hundreds of thousands annually.
That’s where SunTec Data comes in. Our human-in-the-loop invoice validation service becomes the essential second layer to your existing automation system. Our team of invoice data experts manually reviews and verifies each AI-processed field for unmatched accuracy. From complex PO matching to compliance-heavy billing, exception handling, and multi-format invoice processing, we apply the precision, judgment, and context that automation lacks to deliver clean, validated invoice data, ready for payment.
Modern invoice processing workflows face critical limitations (such as OCR misreads, inconsistent supplier formats, and ambiguous data fields) that are best addressed through human review. When businesses outsource invoice processing to AI-only or template-driven automation tools, these gaps become costly vulnerabilities that require specialized exception handling and invoice data verification.
Our human-in-the-loop invoice data verification service is purpose-built to bridge these gaps, combining the speed of AI with the precision of human intelligence to deliver compliance-grade, verified data accuracy. We act as the final layer of confidence, ensuring accuracy and integrity in your accounts payable process.
| AI Limitations in Invoice Processing | How Expert Review Ensures Compliance & Accuracy |
|---|---|
| Fails to catch slight differences in duplicate invoices | Identify and fix overlooked duplicates with invoice data verification (avoids duplicate payments) |
| Cannot detect fake vendors with realistic documents | Confirm vendor legitimacy through contextual validation (prevents fraud) |
| Struggles with complex or non-standard invoice formats | Process all types of invoices, regardless of layout (ensures complete coverage) |
| Flags incorrect currency conversions | Perform manual checks and invoice reconciliation (ensures payment accuracy) |
| Throws exceptions for PO mismatches it can’t resolve | Resolve exceptions via 2-way and 3-way PO matching (accelerates approvals) |
We offer comprehensive invoice verification services to augment your AP automation solution, enhance your existing invoice processing workflow, and ensure that all invoice data is accurately accounted for.
Our expert-led invoice data validation services ensure the accuracy of all data points extracted by your automation system. We verify crucial details like invoice numbers, vendor names, and line items against the original documents, effectively eliminating costly errors and strengthening your financial controls.
We provide comprehensive 2-way and 3-way PO matching to cross-verify invoices with purchase orders and goods receipt notes. This robust cross-referencing process helps to prevent overpayments, mitigate fraud, and ensure your business's financial integrity.
Our advanced invoice reconciliation services offer critical audit support. We perform detailed checks of invoices against payment records and ledger entries to pinpoint and resolve discrepancies such as duplicate payments and data entry errors.
Enhance the precision of your AI-driven systems with our data labeling service. We provide high-quality, accurately labeled training datasets for OCR pipelines and AI-based exception handling systems, which are essential for fine-tuning the models that power your accounts payable infrastructure.
Our systematic approach to invoice processing ensures a seamless transition and proven ROI. We integrate with your existing systems, like ERP and accounting software, to provide a reliable invoice processing workflow that is both secure and efficient.
With secure, limited access to your AP system, we retrieve processed invoice data from your automation platform and initiate validation.
Cross-check all data fields with the original documents
Detect and fix subtle duplicates with pattern 2-Way & 3-Way PO matching (Invoice - Purchase Order - GRN)
Confirm vendor legitimacy and contact information with source documents
Validate compliance with HIPAA, GDPR, and industry-specific rules
This multi-stage processing validates your invoice data.
Exceptions flagged by the AI are reviewed and resolved by our team. Any unresolved cases are escalated to your AP team with detailed context for resolution. The final data then undergoes QA.
We deliver clean, validated data back into your ERP or accounting software, ensuring every invoice is accurate and ready for payment.
SunTec Data provides invoice data processing services with specialized capabilities across diverse industries. We can handle multiple types of invoices and scale efficiently with your invoice volume requirements through customized workflows, designed to meet industry-specific compliance standards, manage high variability in invoice formats, and ensure accuracy.
We provide medical bill audit services to ensure HIPAA compliance, validate medical codes, and prevent fraudulent claims that automation misses.
Our freight invoice audit service prevents costly errors in shipping bills, ensuring three-way matching and compliance across international supply chains.
We provide legal invoice audit services to align invoices with contracts, prevent overbilling, and ensure audit compliance.
Through field-level data validation, we ensure every transaction meets strict financial standards, protecting your business from financial risk and regulatory penalties.
We validate claims and premium invoices against policy data and internal records, ensuring data accuracy and integrity for high-volume billing cycles.
Our data experts cross-verify vendor and supply chain invoices to ensure accurate PO matching and prevent duplicate payments, which is critical for businesses with large invoice volumes.
We handle complex invoices for property management, maintenance, and utility bills, providing invoice reconciliation to identify billing errors and ensure accurate budget reporting.
We don't just offer outsourced invoice processing service; we provide focused expertise to ensure accuracy.
By involving domain and subject matter experts in our invoice validation approach, we address what automation can’t (like OCR mismatches, mapping errors, format inconsistencies). By zeroing in on exceptions and irregularities, we bridge the final accuracy gap, prevent costly downstream errors, and improve your AP automation tool's functional efficiency.
Our service provides tangible cost-saving benefits.
By involving domain and subject matter experts in our invoice validation approach, we address what automation can’t (like OCR mismatches, mapping errors, format inconsistencies). By zeroing in on exceptions and irregularities, we bridge the final accuracy gap, prevent costly downstream errors, and improve your AP automation tool's functional efficiency.
Our service provides tangible cost-saving benefits.
When you outsource invoice processing to our team, your sensitive financial information is protected by industry-leading security measures designed for high-volume invoice operations and secure integration with your existing systems, like ERP and accounting software.
| Multi-Layer Security Infrastructure | Compliance & Certifications |
|---|---|
| End-to-end encryption for all invoice data transmission and storage across invoice processing workflows | ISO 27001:2022 certified information security management for invoice data processing services |
| Role-based access controls ensure that only authorized personnel handle your sensitive invoice data verification processes | GDPR-compliant data handling procedures for international invoice volume processing |
| Non-Disclosure Agreements (NDAs), signed with all team members before project initiation | HIPAA-compliant controls to protect sensitive healthcare data during medical invoice processing and handling of industry-specific invoice types |
| VPN connections for secure integration with your existing systems, like ERP and accounting software |
Your invoice data will never leave our secure processing environment, thus ensuring complete confidentiality throughout the invoice data validation process, across all types of invoices and invoice volume levels.
Transform your invoice management from reactive to reliable. Let SunTec Data ensure every invoice you pay is 100% right.
Contact us to know more or request a free sample to evaluate our invoice validation and exception handling approach.
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